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Track chair: Using bulk actions
You can use bulk actions to carry out tasks on groups of submissions or reviewers together, saving you lots of time.
The available actions depend on the list you are looking at in the system (e.g. submissions, review or reviewer list) and on the state of the conference (e.g. before or after allocation).
Under the 'List of Submissions' in the Submissions, Review, Programme or Presentation hubs you will see some tick boxes at the beginning of each list. Tick the boxes to select individually, or you can click on the master checkbox at the top of the list to select the entire list.
As soon as you select a tick box(es), the view changes to show the new actions available to you. The actions available vary from list to list as you can see it below:
Submissions hub
In the submission hub you can:
- Export the selected submissions to Excel.
- Withdraw the selected submissions.
- Reinsert them (if previously withdrawn).
- Send an email the authors of the selected submissions through the communication hub
Reviewer list
When you tick the boxes to select some reviewers, you can:
- Export the selected reviewers to Excel.
- Send an email to the reviewers through the communication hub.
- Delete them.
- Assign them topics.
Review hub - Before allocation
In the reviewing stage, when tick the boxes you select some of the submissions, you can
- Export them.
- Mark them as 'Do Not Review' - this will mean that those submissions won't have reviewers allocated to them.
Review hub - After published allocation
Once you've run the allocation algorithm you'll have some more options there:
- Actions Dropdown Menu - Marking submissions as Do Not Review, Closing a Review, Adding Reviewer Slots, Running Exports, Email Reviewers and Email Authors
- Decide - this functionality will appear once the reviews have been completed. You can use it to mass accept/reject them.
- Publish - you can publish decision on submissions with completed reviews
- Unpublish - If you have published decisions, you will have the option to unpublish instead. This is useful if mistakes were made.
Once you've run the allocation algorithm you'll have some more options there so you can:
- Export the selected submissions to Excel.
- Email the reviewers.
- Choose 'Do Not Review' - this will mark the submissions not to be reviewed. (This pushes the submissions to jump to the decision stage and the drop-down to Accept/Reject will appear).
- Close Review - If the selected submissions have been partially reviewed and you decide not to wait for all the reviewers to complete, you can use this functionality to push the submission into the decision stage.
- Decide - this functionality will appear once the reviews have been completed. You can use it to mass accept/reject them.
RSVP
If the RSVP feature is enabled you can use bulk action in this list to:
- Export the selected submissions to Excel.
- Send an email the authors of the selected submissions through the communication hub
- Confirm/decline RSVP for selected submissions.
Programme hub
In the programme stage, you can:
- Export the selected submissions to Excel.
- Withdraw the selected submissions.
- Reinsert them (if previously withdrawn).
- Send an email the authors of the selected submissions through the communication hub
You can also use filters in the lists of each hub. See here to learn more about this.