Track chair: Notifying reviewers to begin reviewing
Once you are happy with your allocation, you can then use the Send to Reviewers button to notify the reviewers about their assigned papers. Pressing this button does two things.
- It technically starts the review so reviewers can see the material
- It allows you to send the reviewers an email so they know the material is ready
Upon clicking the Send to Reviewers button, the Communication hub will open up and a pre-written email to notify reviewers will appear.
You can edit this email if you need, add/edit the subject line (e.g: [[Conference Name]] - Submissions Available for Review) and personalise the body of the email. Please note that the date, name of the conference and conference website in the header of an email cannot be edited or changed from here.
Once you are happy with the content you can go to the next step of this workflow. Here you can send a preview email to yourself, to make sure the email looks fine in your inbox before you send it out to all your reviewers.
Once you're all set, you can click on the big Send Email button. The system will send your email to all of your reviewers and conclude the process of publishing your reviewer assignments. Please note there might be a slight delay before the reviewers actually receive the email as our email delivery system queues the emails.
Each of your reviewers will receive an email notification with the login details they need to access the submissions they need to review and the instructions to complete their reviews.
Congratulations! You have just started your review process! Now go and enjoy a cup of tea!