Track chair: Reminding reviewers to complete reviews

You can use the Communication hub to send a reminder to all reviewers who have not yet completed all their reviews.

There are two ways to remind reviewers:

(1) Using the card on your dashboard

From your dashboard, you can click to remind the reviewers attached to the outstanding reviews:

(2) From the Reviewer's list

On the list of Reviewers use bulk action to mark all Reviewers:

You will see a new option appearing at the top of the list. Select Email:

Bot actions above will trigger and open up the Communications hub. Now you can:

Step 1) Filter

Ensure the filter is set to Have Outstanding Reviews - this will pick reviewers who have outstanding reviews. You can preview the recipient list before selecting Next. 

Step 2) Write

Customise the text in the subject line and the body text as appropriate. You can also  insert some email macros to personalise the message

At the bottom of the page, you can also customise the email should come from and where replies should go. Remember, reviewers are more likely to open an email that comes from a person they know (as opposed to a conference name).

Click Next to move to the next step. 

Step 3) Preview

You can view a preview of the email and even send yourself (or another administrator) a preview email to see what the email will look like. 

Finally, once you're happy with your email, click on the Send Email button. The system will ask you to confirm that you want to send the email (and inform you how many people will receive it). Once you click on the Send button, the email will be delivered to your reviewers within 15 minutes.

After the email has been sent to all your reviewers, you will receive an email notification confirming that the email has been sent.

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