Promoting Attendees and Changing Roles on your Live Stage (Webex Webinars)

When running a live stage via Webex Webinars, everyone apart from the host will join the meeting as an attendee. Stage managers will need to promote people to panelist so they can unmute themselves, turn on their videos, share their screens or act as a co-host. This article goes through the steps on how to change roles in Webex.

Promoting attendees to become panelists

Step 1) Click on “View All Attendees” in the Participant Panel

Step 2) Right-click on a name and select Make Panelist

That's it! The person is now a panelist.

Changing the role of a panelist

You may need to change a panelist to another role. Below are a few examples of why you may need to do this.

• You need a back up host so you make a designated person a co-host.
• You have finished your hosting duties and someone else is taking over for you. You should make the new person the host.
• Once a speaker is finished giving their presentation and does not need to continue speaking or sharing their screen, we advise you make them an attendee again so they cannot interrupt the next presentation.

To do this, right-click on the panelist's name, hover over the Change Role option and select the new role. You can make them:

• a presenter so they can share their screen (click here for more information on screen sharing permissions)
• a host so they can take over the technical running of the event
• an attendee so they can no longer unmute themselves and accidentally interrupt the next speaker
• a co-host so they can assist you and act as the back up stage manager in case you gets kicked out of the meeting

What other controls do Stage Managers have over attendees?

Stage managers (hosts) can right-click on an attendee's name and take the following actions:

• make them a panelist
• mute the attendee
• invite them to unmute themselves (they must accept the invitation to speak)
• lower the attendees hand (if raised)
• chat with the specific attendee

What other controls do Stage Managers have over panelists?

Stage managers (hosts) can right-click on a panelists name and take the following actions:

• clicking on assign privileges allows you to set communication and control permissions for the individual panelists
• mute/unmute a specific person or everyone (they must accept the invitation to speak)
• lower a specific panelists hand (if raised) or lower all hands
• chat with the specific panelist
• edit the panelist's display name
• move to stage (pins the panelist to the stage so everyone can see that person or their screen. This is great to do when a panelist is a giving a presentation or if they are a sign language interpreter.

You can remove a panelist from the stage by right-clicking on their name and selecting Remove from Stage.