Sharing on your Live Stage (Webex Webinars)

When participating in a live session on a stage, you may have something to present like a presentation file or a PDF. This article will explain how you can do this in Webex Webinars.

Before you can share your screen, the Stage Manager will probably have to pass you the Presenter role in the Webex Event. This depends on the settings, but generally speaking once you’re the Presenter, you can share your screen. 

Sharing your Screen in Webex Webinars

Step 1: Click on the Share Button at the bottom of your screen

Step 2: Optimize for Motion and Video (if applicable)

If you are sharing video or audio, be sure to change the setting in the upper left-hand corner to Optimize for motion and video. Otherwise, leaving the setting as automatically optimize should work well.

Step 3: Select a screen or specific app to share

To stop sharing your screen, hover your cursor at the top of your screen to make the toolbar appear. Click on the orange button ‘Stop Sharing’. 

Step 4: Present your work and use the toolbar at the top of your screen

When sharing, your toolbar will no longer appear at the bottom of the screen. To view more options or stop sharing your screen, click on the arrows in the sharing dock at the top of your screen.

There are more options in the dock at the top of the page. The options depend on your role within the meeting. Hosts can do more than panelists, for example.

Step 5: Stop sharing your screen

You can stop sharing your screen by clicking on Stop in the dock at the top of the page.

Important Note: Sharing in Webex with macOS Catalina and Newer OS Software Versions

Mac users will need to update their Privacy and Security settings before sharing their screen. We highly advise all Mac users do this in advance of their session. If presenters don't grant the needed permissions before their session, they will have to exit and rejoin Webex before they can share their screen.

Conference organisers can offer rehearsals in advance of the conference so Mac users can grant permissions to Webex.

The process for granting permission to Webex may be slightly different depending on the type of device and operating system used. Below is an example of where the setting may be located. The system will prompt presenters to change the setting when they attempt to share their screen for the first time.