Track chair: Managing the review process

After submissions have been allocated to reviewers and the review is underway, you may want to keep an eye on the activity during this process. This article will give you an insight to this, as a track chair.

As a track chair, on your dashboard you have three cards that will help you keep an eye on the review and decision making process after the review.

Review Overview

The Review Overview card is where you'll find the most crucial data on the review. The card shows you:

  • The overall progress of the review. In the image below, the review is 37% complete, meaning of all submission to reviewer allocations, 37% are fully complete.
  • The bar chart to the left display the amount of reviews that have been completed on any given day.
  • Underneath you can see how many reviews are outstanding, meaning the amount of reviews that have not yet been started. You can also remind the relevant reviewers to get started from here.
  • If you have any unassigned reviews, you can see that from this card and assign them to reviewers if needed.
  • The review deadline is viewable on this card. The deadline for review is the day that the conference organizers would like all reviews to be completed by.
  • You can export a spreadsheet of data on the review which will allow you to view information on the review and work offline if you need to.
  • To see the list of submissions in review you can select Browse Reviews at the bottom of the card which will take you right to the list.

Reviewers Overview

The Reviewers Overview card is where you can keep track of the reviewers and their progress. This card shows you:

  • The amount of reviewers who have fully completed all their reviews.
  • The number of reviewers who have not yet started.
  • The number of reviewers who are currently logged in and reviewing.
  • The review deadline.
  • The ability to add more reviewers to the review.
  • To export a spreadsheet of data on the reviewers.
  • To browse your list of reviewers.

Decisions Overview

The Decisions Overview card is where you can manage making and publishing decisions on the review. This card shows you:

  • The amount of reviews in progress, ready for decision, accepted and rejected.
  • To make decisions on the reviews.
  • To export a spreadsheet of data on the decision making process.
  • To browse the list of submissions in review and the decisions applied to them.

Once you've made all your decisions, you can then publish them and notify your authors. To read more about this, see  here.

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