Ask authors for additional information

Sometimes you just need a little bit more from your authors. Perhaps you need their telephone number or an academic CV. You can easily add these requirements when configuring your submissions ( more information here). There are two types of information you can ask for:

  1. Information from each author.
  2. Information about the submission in general.

Note: changing this information when submissions are open will start a Background Check - see article here.

1. Author Information

In Step 4 of setting up submissions, you can select the type of question to ask your authors. These questions are linked to the author's profile and each author will be asked these questions.

  • Answer: short text answer 
  • Explain: paragraph text answer
  • Choose: dropdown of options
  • Agree: checkbox to agree with a statement
  • File Upload: upload of a file

For each type, you will have a form to fill out to create the question - they are all slightly different but will all have the following fields.

Name: Title of the question

Instructions: Information for the authors to explain how they should answer the question.

If you wish to make this text look a bit nicer you can use Ex Ordo text editor, located on the top of the text box. More about text editor please find  here.

Required?: Should authors be required to answer this question?

This is how the author form will display the extra questions you have added.

2. Additional submission information

In Step 6 of setting up submissions, you can select the type of question to ask about each submission. These questions will appear in an additional tab in the submission workflow and can be categorised as needed.

  • Answer: A short answer 
  • Explain: A paragraph answer
  • Choose: A dropdown of options
  • Agree: A checkbox to agree with a statement
  • File Upload: An upload of a file

For each type, you will have a form to fill out to create the question - they are all slightly different but will all have the following fields.

Name: Title of the question

Instructions: Information for the authors to explain how they should answer the question.

If you wish to make this text look a bit nicer you can use Ex Ordo text editor, located on the top of the text box. More about text editor please find  here.

Required?: Should authors be required to answer this question?

Move to Tab: In the case of lots of information, you can add tabs and move your questions around to where they are needed.

It's as easy as that! Your authors will now be asked for this information when they submit their papers and you can extract this information using  our exports

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