Adding Committees

What is a Committee?

Very large conferences frequently delegate the "acceptance" decisions to a panel of sub committees. With the support of review groups, those charged with chairing a committee are responsible for deciding whether a submission should be accepted or declined for the conference.

Each committee will rely on its underlying review group structure to conduct the review process. The review group chair will conduct the peer review process under the supervision of their respective committee chair. Ultimately, the review group chair will report back to their committee chair with a recommendation for each submission. The committee chair will then use that feedback to decide whether a submission should be accepted or declined.

Finally, the conference chair, track chair or committee chair will publish the decision of the committee chair and notify the authors.

Enabling Committees

The committees feature is considered an advanced Ex Ordo feature and is therefore disabled by default. If you would like to enable it, you should go to step 1 of the Configure Review Workflow:

We would also recommend that if you are considering using "Committees" in your conference that you should  get in touch with our support team for advice and guidance.

Creating a Committee

Creating a committee is really easy. First you must go to the reviewing section of Ex Ordo.

Then you should click on the " List of Committees" to see the list of committees that currently exist in your conference. Click on the "Add Committee" button to create a new committee.

You will be prompted to provide a name for this committee. We recommend that you choose something unique and descriptive. Remember, this information will never be shared with the authors.

On the second step, you'll be prompted to nominate one or more Committee Chairs. These are the people that will gain special privileges to manage their committee. The system will automatically send an email notification to each committee chair approximately 5 minutes after you assign them to a committee.

Finally, you'll be given the opportunity to review and confirm the details of your committee. If you need to change something, you can click on the " edit" button to update your committee details.