Decision making process

When the review process is complete, you will wish to accept and reject submissions and notify the authors. This article below will walk you through the process.

Step 1) Setting up decision types

As the chair, your ultimate role is to  make decisions about which submissions will be accepted for presentation at the conference and which submissions you will reject. Ex Ordo provides a number of tools to streamline this process for you. 

Before you make any decisions, you must first configure how you will accept and reject submissions. If you already have submissions that are fully reviewed and ready for decisions Decision overview card will appear and you can reach settings from there, just click on Edit Decision Types as below:

If you are still in the middle of reviewing stage you can reach this setting by selecting Reviews hub from the dashboard and then Configure acceptance as below:

As you can see below you can add New Type by clicking on tick box, delete already predefined 'Oral' and 'Poster' or rename them into the one you need.

Step 2) Setup RSVP

In step 2 of Configure Acceptance workflow you can setup the RSVP feature, where you can request authors to confirm whether or not their submission will be present at your conference. 

You can learn more about RSVP  here.

Step 3) Recording your decisions

You can find out more about this  here.

You need to record the decision on each submission before you can proceed further. Once you have done so and are satisfied with the decisions you have assigned to submissions, Remind reviewers button will change and you will be able to 'Publish Decisions'.

Step 4) Notifying Authors

After you publish decisions, you can notify your authors of the decisions. You can find more about notification process  here.

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